5 Top Tips For Car Hire
When it comes to short term car rental or company car hire, understanding the finer details of your agreement can save your business both time and money. Whether to cover seasonal demands, provide temporary transport for staff, to meet delivery requirements, probation vehicles for new staff or to cover for existing vehicles being unavailable, short term vehicle hire can help you stay mobile without the long-term commitment of ownership.
Here are five top tips to help you achieve the best value and avoid common problems when renting a car or van for your business.
1 – Choosing the right vehicle for the job
Before you go ahead with booking, take a moment to evaluate your exact requirements.
- Business travel – A reliable fuel-efficient car with good comfort and connectivity features is ideal.
- Deliveries or trade work – Choose a van with enough load space, avoid paying for a larger vehicle than you require. However, take into consideration the size or power required to conduct the job safely and efficiently.
2 – Compare different car hire packages
Not all rental companies offer the same business deals; always investigate extra charges you may obtain along the way. Look for deals that include:
- -Competitive long-term rates
- – Maintenance and services
- – Replacement vehicles in case of a breakdown
- – Flexible return or swap options
- – Built in road fund license (RFL) charges
Across the industry most suppliers also offer corporate accounts with monthly billing, dedicated support, and priority service – a great option if you will be hiring frequently.
3 – Check what is included in your business car hire agreement
Many business car hire suppliers offer different services; both with and without insurance, but excess (the amount you pay if there’s damage) can vary. Always read the small print and consider taking out excess reduction or damage waiver cover for peace of mind.
If there are multiple employees that will be driving hire vehicles, make sure they are all named on the agreement and meet the age and license requirements.
4 – Inspect the interior and exterior before you drive
Before you leave the forecourt, thoroughly inspect the vehicle’s interior and exterior, taking photographic evidence of any damage, you may find present on the vehicle.
- Check for dents, scratches, and interior marks.
- Confirm the fuel level and mileage.
- Check the key is in full working condition.
- Check no warning lights are present on the vehicle.
This will protect you from disputes when returning the vehicle and will ensure everything is roadworthy before you set off.
5 – Plan ahead for returns
Late returns, missing fuel, or unreported damage can lead to additional charges. To avoid extra costs when using short term car rental or company car hire, remember to:
- Refill to the required level (usually full to full)
- Allow time for traffic or drop off delays.
- Return during opening hours if possible so staff can verify the condition of the vehicle.
For longer-term or flexible short term vehicle hire, always ask about extension options. Most suppliers are happy to adjust your contract to suit your schedule.
Business car hire offers flexibility, control, and convenience for companies of all sizes. By comparing options, reviewing terms carefully and maintaining good communication with your hire provider, you will find the most beneficial solution for your business needs.
Company Car Rentals…Going That Extra Mile To Keep Your Business On The Move!